Turn Exhibition Chaos into Precision Meeting ROI
Expo Wizard is a secure SaaS platform that helps companies with large exhibition presences plan, manage, and optimize meetings across multiple rooms and demo stands—before, during, and after the event.
The challenge at large exhibitions
Multiple meeting rooms and demo stands are hard to coordinate.
Sales and product teams lose time to double-bookings, no-shows, and last-minute changes.
Organizers lack a live view of what’s happening on the floor.
Email threads and spreadsheets create confusion and missed opportunities.
How Expo Wizard helps
Expo Wizard gives you a single system to plan, communicate, and monitor every meeting and resource across your exhibition footprint.
Pre-Event Planning & Automated Scheduling
Public Booking Portal
Launch custom-branded public booking pages allowing prospects, VIP clients, and partners to request meetings and select specific demo station topics.
Unified Resource Allocation
Reserve and manage meeting rooms, executive suites, and specialized demo stations within a single interface.
Master Calendar Matrix
Access a central, real-time grid mapping every scheduled meeting, room occupation rate, and account executive assignment across all show days.
Automated Email & RSVP Tracking
Monitor outbound invitations, confirmations, cancellations, and guest attendance status ahead of the event automatically.
Mobile & Pc calendar view
See a unified calendar of all meetings and room usage across your team and locations.
Real-Time On-Site Execution
Real-time monitoring
Live overview of all on-site meetings: planned, in progress, completed, and no-shows.
Fast QR check-in
Scan attendee badges or QR codes to confirm arrivals instantly.
Instant guest-arrival alerts
Automatically notify the meeting requestor when their guest checks in.
Flexible room changes
Extend a meeting or switch to a larger room with a few clicks, without breaking the schedule.
Clear operational view
Eliminate the “mess” with a single source of truth for your entire exhibition operation.
Post-Event Analytics, Lead Intelligence & AI Summaries
Meeting Reports & Attendance Statistics
Analyze room utilization rates, no-show metrics, peak traffic hours, and team meeting performance across all show days.
Voice-to-Text Meeting Summaries
Account managers can dictate meeting outcomes and key discussion points directly into the mobile app immediately after a session, converting voice inputs into structured text minutes.
Organized Event Lead Lists
Export consolidated, qualified lead lists categorized by meeting type, demo station interest, host notes, and priority levels for direct CRM synchronization.
Clear ROI Visibility
Eliminate post-show ambiguity with comprehensive executive dashboards mapping exhibition cost to qualified engagement and closed-loop opportunities.
Enterprise Security & Infrastructure
Google Cloud Architecture
Deployed on Google Cloud Platform to deliver 99.9% uptime, global availability, and high-performance processing during peak conference traffic.
Bank-Grade Data Protection
Built to comply with stringent enterprise data privacy, encryption, and security protocols.
Pay for events, not seats.
Packages are based on events and meetings. Every package has every feature and unlimited internal users.
Transform Your Next Exhibition Presence
Built in collaboration with an S&P 500 enterprise that lives this reality, Expo Wizard turns chaotic scheduling into a clear, real-time operational view.
Get in touch to schedule an executive demonstration: